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A Workspace in Reasoning Stack is your project’s home base—a self-contained environment that keeps all your chats, files, prompts, and team settings organized for one purpose or client. Workspaces make it dead simple to keep projects separate, manage team collaboration, and provide the AI with full project context.

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What is a Workspace?

  • Project Isolation:
    Each workspace is a siloed environment, with its own files, chat history, prompts, integrations, and users.
  • Custom Context:
    Set custom prompts and upload relevant docs/files to guide the AI’s responses within that workspace.
  • Smart URL Routing:
    Workspace names appear in your URL for fast switching (e.g. /swarm-labs--c2637be2-ead1-49b2-91c6-057726af3af6).

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Key Features

  • Workspace-Aware AI
    All chats and agent actions are scoped to the current workspace—so your instructions, files, and context are always relevant.
  • Workspace Switcher
    Instantly switch between workspaces from anywhere in the app. Each workspace loads its own custom context and assets.
  • Workspace Customization
    • Name and Icon: Make it easy to recognize.
    • Prompt: Set a unique prompt for the AI within this workspace—tailor answers to the project’s tone, style, or requirements.
    • Files: Upload project-specific files (PDFs, DOCX, etc.) to be used as references in chats and agent tasks.
  • Team Collaboration
    • Team Settings: Invite collaborators to your workspace.
    • Permission Management: Decide who can view, edit, or administer workspace content.
    • Resource Allocation: Allocate AI resources or integrations per workspace.
    • Integration Limits: Manage and cap external app integrations for security or cost control.
    • Audit Settings: Enable activity logs and audits for compliance or transparency.

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Workspace Configuration

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1. Add Files to Workspace

  • Upload files (PDFs, DOCs, etc.) directly to your workspace.
  • Files are accessible by all agents and users in the workspace.
  • Remove, replace, or manage files at any time.
  • File upload supports multiple formats and tracks upload status.

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2. Set Workspace Prompt

  • Set a unique AI prompt for each workspace.
  • Guide the AI’s responses—define the tone, style, or rules for chats in this project.
  • Prompts are saved per workspace and can be changed any time.

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3. Manage Team & Permissions

  • Add or remove team members from a workspace.
  • Assign roles (admin, editor, viewer).
  • Control which integrations and files each member can access.
  • Team settings and user management keep workspaces secure and collaborative.

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Workspace URLs

  • Every workspace gets a unique URL, including a prefix for the workspace name.
    • Example: /swarm-labs--c2637be2-ead1-49b2-91c6-057726af3af6
    • Makes switching and bookmarking fast and intuitive.

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Why Use Workspaces?

  • Stay Organized: Keep different clients, teams, or projects cleanly separated.
  • Contextual AI: The AI always has access to the right files and prompts—no accidental context bleed.
  • Better Collaboration: Team up with others while controlling access and customizing the AI’s behavior for each scenario.
  • Granular Control: Assign resources, limit integrations, and audit activity—per workspace.

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Getting Started

  1. Create a Workspace:
    Name your workspace and add a description or prompt if needed.
  2. Upload Files:
    Add any project docs, references, or assets you’ll need.
  3. Customize Prompt:
    Set how you want the AI to behave within this workspace.
  4. Invite Team Members:
    Grant access and assign permissions.
  5. Switch and Work:
    Use the workspace switcher or URL to jump between projects instantly.
Pro Tip:
You can move chats or tasks into different workspaces at any time. Each workspace remembers its own history, files, and settings.
Workspaces are your command center for multi-project productivity—context-rich, customizable, and built for how real teams work.